Legal

Privacy Policy.

Evolution Clinical Trials (“we,” “us,” “our”) is dedicated to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, store, and protect data for participants, sponsors, and visitors to our websites and clinics in Miami, Florida and the Dominican Republic.

1. Information We Collect

We may collect:

  • Identity information: Name, date of birth, address, phone number, email

  • Demographic details: Age, gender, ethnicity, citizenship

  • Medical and health data: Diagnosis, treatment records, lab results, medical history (Protected Health Information/PHI)

  • Research and study data: Enrollment status, participant communications, feedback

  • Insurance and billing information: Where required for study or legal purposes

  • Website analytics: IP address, device/browser type, referral source, cookies, website usage data

2. How We Use Your Information

We use your information to:

  • Screen and enroll participants in clinical trials

  • Communicate with patients, sponsors, and partners

  • Conduct, manage, and analyze research studies

  • Ensure regulatory, ethical, and legal compliance (HIPAA, FDA, ICH-GCP, CONABIOS)

  • Process laboratory samples and results

  • Monitor patient safety throughout studies

  • Improve our website, services, and communications

3. Legal Basis for Data Processing

We process information as permitted by law:

  • With your explicit consent

  • As necessary for contractual agreements (e.g., study participation, billing)

  • To comply with legal/regulatory obligations

4. Data Protection & Security

We are committed to safeguarding your data:

  • HIPAA-compliant practices for all medical records and communications

  • Secure data storage: Encryption, restricted access, security audits

  • Staff training: Regular privacy and security education for all employees

  • Physical security: Secure facilities and locked storage for paper records

  • Technical protocols: Multi-factor authentication, firewall protection

5. Data Sharing & Disclosure

We never sell your personal information. Your data may be shared only:

  • With your consent

  • With authorized institutions (labs, physicians, sponsors) under strict confidentiality agreements

  • To fulfill legal or regulatory requirements

  • In emergencies where required to protect patient health and safety

  • When required by local and international law

6. Participant Rights

You have the right to:

  • Request access to your personal data

  • Request corrections or updates

  • Request deletion (if permitted by law/regulation)

  • Withdraw research consent at any time (where study protocols allow)

  • Lodge complaints with regulatory authorities (HIPAA, CONABIOS, etc.)

7. International & Regional Compliance

Evolution Clinical Trials complies with:

  • U.S. laws: HIPAA, FDA

  • Dominican Republic laws: CONABIOS

  • International standards: ICH-GCP, GDPR (where applicable)

8. Website Cookies & Analytics

Our websites may use cookies to:

  • Enable website functionality

  • Gather usage statistics

  • Improve user experience
    You can adjust your browser settings to refuse cookies.

9. Data Retention

We retain personal data only as long as required by:

  • Law or regulation

  • Research protocols

  • Participant agreements

10. Changes to This Policy

We may update this policy at any time. All changes will be posted on our website with the update date at the top.

11. Contact Information

For privacy inquiries, data requests, or concerns, contact us:

Your privacy, safety, and trust come first at Evolution Clinical Trials.